Enterprise portal for PIK Group

I led the employee portal at PIK Group as its product manager. We needed one place to get into the company's main systems, find a colleague, see who does what, approve documents, read documentation, and publish and read news.

Main goals:

• Bring all services into one ecosystem.
• Spend less time on routine business processes.
• Add gamification to work and training.
• Get employees involved in the life and growth of the company.
• Show information from all company services in one place.

Main page

One search across different systems.

News is sent by employees themselves or added by an internal communications specialist.

Widgets show what you need every day:
– birthdays and vacations;
– created requests and their status;
– approval tasks assigned to the employee.

We show data from the company's key systems, so you see the status right away without opening the system itself. One of the widgets is AutoBOP, a system for tracking construction schedules; it has a page of its own.

Banners

The most important news goes into banners. In them we ask for feedback on a service, help solve a problem, make a decision for the whole company, or announce something important.

Someone from HR creates a banner in the settings panel, and ideas for banners come from regular employees.

An employee can turn a banner off, or close it and respond later.

Personal account

Every employee has a personal account with information about them and their positions. They fill in the personal part themselves: how best to reach them, what they work on, whether they are on sick leave or working from home.

Vacations are pulled from 1C ZUP. Here you can also check how much vacation is left, order certificates and pay slips, or go to training services.

Rating positions come from the systems that collect KPI statistics. You can see which ratings the employee is in and what place they hold.

We also show fresh vacancies, for the employee or for people they know.

Employee page

This is the employee's public page, the one colleagues see. Data comes from HR and reporting systems; the personal part is filled in by the employee.

On the left: departments and the other people in the selected department.

On the right: details about the selected employee:
– projects they work on;
– birthday and time at the company;
– badges for achievements;
– contacts and workplace. Click it and we show the employee on the office map;
– what the employee wrote about themselves.

Ratings

You can open the ratings section from your personal account or from the portal header. There employees see their own place and their colleagues' numbers.

Data and calculations are pulled automatically from external sources.

Rating leaders get badges that are visible to other employees in the contact section.

Requests and approvals

Here is a hiring request form.
You fill in everything HR needs, and the request goes to the manager's approval cabinet on the portal. Once it is approved, the vacancy goes straight into Huntflow, the recruitment system.

The approval cabinet collects tasks from the company's main systems: contracts, invoices, vacation requests, dismissals, budgets. Tasks show up automatically as soon as they appear in the source systems.

Nobody has to print documents, and an invoice or a vacation gets approved in one window, without opening different systems.

We built mobile apps for iOS and Android with push notifications about new tasks. An email with a short summary of the task goes out too.

Office map

The map shows every employee, and from it you can open an employee's card with their contacts. HR fills in the cards.

Employees from the same department as the selected person are highlighted with a red frame.

Key places in the office and meeting room names are marked on the map.

Vacancies

Vacancies come to the portal from the recruitment system automatically.

Every employee can respond to an internal vacancy or recommend an acquaintance.

There were cases when an employee applied for a position above their own and got promoted after the interview.

Knowledge base

HR adds the articles. Reports are pulled automatically from the reporting system.

The knowledge base collects information about company resources, medical care, discounts on sports and training: anything that comes in handy at work.

Training portal

The portal publishes materials from partner companies and articles by employees, including on soft skills.

Articles are sorted into categories, and you can like the ones you enjoy.

Tests for the training portal are created in a separate panel.